Appointment of the University Secretary & Registrar

Welcome

Thank you very much for expressing an interest in the role of University Secretary & Registrar at Solent University, Southampton.

With a strong track record of innovation and creativity, Solent has grown to become one of the leading new universities, with strong local roots as well as a renowned international reputation. We have embedded ties in the city, local region and beyond, and strive to make a significant contribution to the communities we serve, while putting our students at the heart of everything we do.

This year we will be continuing our work to build Solent’s success, as we embark on a new strategy with the mission of ensuring all our learners are work ready, world ready and future ready.

By 2025 we will be providing a growing number of students from a wide range of backgrounds with a life affirming and life changing education, enriched by a vibrant university culture of research, free speech, equal opportunities, knowledge exchange and partnerships. And when our students leave us, they will be graduating with the knowledge and skills to achieve their ambitions, and the passion and confidence to shape the future.

Our new University Secretary & Registrar will lead our governance, compliance, registry, information and quality functions. The role is the senior governance officer in the University and acts as a trusted adviser to the Chair, Board and Vice-Chancellor, providing a link between governance and executive functions. This important role sits within the Vice-Chancellors Group and also leads essential functions that ensure institutional compliance with the requirements of the Office for Students, and other regulators which are active in the higher education sector.

You can find out more about the University and the role on this website. Our advising consultants at Anderson Quigley would be pleased to discuss the role with you, in strict confidence – their details can also be found on this site.

This role presents the opportunity to lead the governance and a range of importance services for Solent at a time of great change in higher education. I do hope you will make an application to join us.

Professor Karen Stanton
Vice-Chancellor

About us

We are dedicated to the pursuit of university education that enables learners from all backgrounds to become enterprising citizens and responsible leaders. We are committed to promoting economic and social prosperity for the communities we serve.

Put simply – we want Solent graduates to be the passionate, creative professionals of the future, bringing expertise and energy into their communities and workplaces.

UNIVERSITY VALUES

Respect: Respecting each other, recognising others’ strengths and celebrating our diversity so that everyone can give their best.

Ownership: Owning and being accountable for delivering a welcoming and professional service and working with pace and commitment to deliver objectives and support strategic priorities.

Inclusivity: Ensuring through our teaching, support and work that we are inclusive, underpinning all the work we do at the University.

Engagement: Engage with focus, drive and enthusiasm to deliver excellent teaching, new initiatives and objectives, setting an example and motivating others to engage as appropriate.

Integrity: Act with professionalism and honesty in all our dealings with each other, our students, suppliers and partners of the University.

Teamwork: Working effectively and collaboratively and being united in delivering the priorities of the University in everything we do.

Click here for more information on the University.

The role

University Secretary & Registrar

Job reference:
AQ1177

Service: Vice-Chancellor’s Group
Reports to: Joint to Vice-Chancellor and Chair of Governors
Responsible for: Governance, Quality Management, Compliance and Audit, Registry, Information, and Records
Grade: Senior management team
Working hours: 37

Job purpose

As part of the Vice-Chancellors Group (VCG) and senior management team (SMTG), this role supports the Board of Governors, the Senior Leadership Team (SLT) and associated Committees and groups in their work and contributes to the University’s strategic development. In this context the role provides leadership and strategic focus for corporate governance of the University and its legal and compliance functions.

In addition, the role also leads the University’s Governance, quality management, compliance and audit, registry and information and records governance.  The postholder will ensure institutional compliance with the requirements of the Office for Students, and other regulators which are active in the higher education sector. The University Secretary & Registrar will also be responsible for six direct reports. These reports include the Head of Quality Management, UKVI Compliance and Audit Manager, Clerk to Governors, Head of Registry Services and Student Systems, Information Rights Officer and Senior Information Rights and Records Officer.

Key responsibilities

  1. Fulfilling the role of Secretary to the Board of Governors, ensuring that matters of governance are sound and effective, that the University is not only compliant with regulation but also using governance as a tool to support strategic change.
  2. Providing expertise and authoritative advice to the Chair, Vice-Chancellor, members of the Board and VCG on the University’s constitutional and regulatory framework as embodied in the Articles of Government and any resolutions of the Board or guidance on requirements of Government or funding bodies and their agents.
  3. Ensuring that the Board is provided with sufficient information to comply with the OfS Conditions of Registration and all other sector body requirements. Including being the principal point of contact with the OfS, including responsibility for oversight of the University’s compliance with OfS Conditions, submission of reportable events, and briefing the VCG and the Board on any relevant matters.
  4. Acting as an adviser to the Vice-Chancellor in the informal and confidential development of policy and strategy as it relates to governance, quality, compliance and registry.
  5. Providing a link between the executive body of the University and the Board of Governors.
  6. Ensuring the delivery of an effective quality management function leading on complaints and appeals, quality, academic partnership policy, assessment, and ceremonies.
  7. Leading and ensuring full compliance with UKVI.
  8. Ensuring the student systems and registry team provide a service and operation that is complaint with all statutory requirements and offers best in sector service levels.
  9. Ensuring the University discharges its responsibilities including in relation to General Data Protection Regulations, Freedom of Information and Public Interest Disclosure.
  10. Informing the development of University and Board policies and practices and liaise with the OfS, UK Research and Innovation, CUC, Universities UK, OIA, QAA, Information Commissioner, the Competition and Markets Authority and other relevant bodies ensuring the Board and the University are kept updated as to legislative changes.
  11. Leading, motivating and managing the performance of the governance, quality management, compliance and audit, registry and information and records functions, ensuring team members have clear objectives, responsibility and accountability to deliver to the highest professional standards to achieve the University’s vision and overall objective.
  12. Undertaking any other reasonable duties as prescribed in the University’s Articles of Government as may be required by the Chair of the Board of Governors or Vice-Chancellor from time to time.

Other

  1. Demonstrate the University’s values of respect, ownership, integrity, engagement, inclusivity, and teamwork.
  2. Champion the Solent University Leadership behaviours of Communication, The Power of “We”, Authenticity, Role Modelling/ Recognition and Empowerment.
  3. Examples of flexibility in supporting on/off campus activities.
  4. Ensuring accurate input of data into university systems including the appropriate handling of data in accordance with established University policies and procedures.
  5. To safeguard the integrity of data by ensuring the accurate input of data into university systems, including the appropriate handling of data in accordance with established University policies and procedures.  In addition, implement adequate staff training and supervision to ensure the accuracy and integrity of data is maintained.

PERSON SPECIFICATION

Qualifications:

  • Degree or equivalent qualification
  • Relevant professional qualification (desirable).

 Knowledge and Experience:

  • Significant experience in understanding, leading and successfully delivering governance, regulatory, statutory and compliance services that impact on the functioning of a higher education institution.
  • Proven abilities as a Board Clerk, University Secretary or a similar governance role in an organisation of comparable size and complexity to the University.
  • Substantial knowledge of developments in either governance, compliance or a registry environment in the HE sector and proven skills in delivering high quality, professional advice regarding regulations and compliance matters.
  • Experience of senior strategic leadership and management in a relevant area in HE and of developing high performing teams.
  • A broad understanding of legislation relating to Data Protection, Freedom of Information, and UKVI immigration rules.
  • A broad understanding of and interest in Higher Education policy and the issues facing Higher Education institutions.

Skills:

  • Well-developed communication, negotiation and influencing skills.
  • Sound judgement in combination with the ability to effectively manage multiple and competing priorities within a complex operational environment.
  • Effective leadership skills with the ability to motivate, coach and mentor colleagues.

Terms of appointment

A competitive salary (c£90,000) will be negotiated with the successful candidate.

We offer a range of workplace benefits, including:

  • competitive holiday entitlement, plus statutory bank holidays;
  • a contributory pension scheme;
  • annual performance and development reviews;
  • a relocation scheme for staff who live more than 50 miles away from the University (subject to eligibility);
  • interest-free travel loans;
  • on-site gym, sporting facilities and a range of wellbeing initiatives; and
  • discounts on a range of services including healthcare, insurance, mortgages and independent financial / legal advice.

Equality & Diversity

At Solent, we don’t just accept difference, we celebrate it and support it, for the benefit of our people, our students, staff and our community.

The University’s equality objectives are integral in promoting and achieving fair treatment and equality for all and as part of this, we aim to foster a community with a culture of transparency, mutual trust and respect devoid of hatred and intolerance.

University staff can join our LGBT+ staff network – a supportive social group for employees who identify as lesbian, gay, bisexual, trans, non-binary, or are questioning their sexuality or gender identity. This group also supports many events both on-campus and in the local community, including the Human Library and Southampton Pride.

Solent also has a well-established Equality and Wellbeing committee, made up of students and staff, to proactively assist us in providing an excellent people experience underpinned by our values, and our genuine commitment to equality, diversity and inclusivity, irrespective of personal or protected characteristics.

This committee plays a key role in ensuring equality and diversity across the University, and leads on wellbeing initiatives, such as the introduction of our Mental Health and Wellbeing vision for both staff and students, launched earlier this year.

We believe that all our people should be treated fairly, regardless of their age, ethnicity, beliefs, sexual orientation, or gender. As part of this, Solent University is committed to continuing to work on closing the gender pay gap and is in the process of creating an updated action plan to determine the necessary steps to make this happen.

How to apply

Anderson Quigley is acting as an employment advisor to Solent University, Southampton. An executive search process is being carried out by Anderson Quigley in addition to the public advertisement.

Should you wish to discuss the role in strict confidence, please contact our advising consultants at Anderson Quigley: Carolyn Coates on +44(0)7825 871 944, Phil Entwistle on +44(0)7596 954 387 or Ed Pritchard on +44(0)7980 817 927.

The closing date for applications is noon on Monday 9 August 2021

Applications should consist of:

  • A full CV.
  • A covering letter (maximum of two pages) setting out your interest in the role and details of how you match the criteria outlined in the person specification.
  • Details of two referees, though please note that we will not approach your referees without your prior consent and only should you be shortlisted.
  • Please complete the following online Equal Opportunity Monitoring Form.

Completed applications should be uploaded at www.andersonquigley.com/candidates using the reference number AQ1177

Timetable 

Closing date: noon on Monday 9 August
Longlisting: Tuesday 24 August
Preliminary interviews with AQ: Thursday 26 August – Thursday 2 September
Shortlist meeting: Thursday 9 September
Solent University Stakeholder Group Discussions Wednesday 20 October
Final Panel Interviews: Thursday 21 October (in person, on campus)